Visitor Management

Every visitor, logged. Always.

From courier to C-suite — check in anyone in under 30 seconds with QR badges, host notifications, and a live occupancy board.

Photo capture & GDPR compliantBadge auto-expire on checkoutFull audit trail
NexusOps Visitor Management dashboard showing live check-ins
How It Works

How Visitor Management Works

Walk-in Check-In

Instant registration at reception with photo capture and auto host SMS.

Kiosk Self Check-In

Tablet kiosk with QR scan, NDA e-signature, and badge printing — no staff needed.

Pre-Registration

Hosts send invite links. Visitors arrive with QR codes and skip the queue.

Host Notifications

Instant SMS, email, or Slack ping the moment a visitor checks in.

Visitor Blacklist

Flag banned visitors by name or ID and receive an alert on attempted check-in.

Audit & Compliance

Every visit timestamped with photo, badge ID, and checkout — exportable on demand.

Self-service kiosk check-in tablet at a modern reception
Kiosk Check-In

Let visitors check themselves in — without a receptionist

Mount a tablet at reception and every visitor — walk-in or pre-booked — can complete the full check-in flow in under 30 seconds. They scan their invite QR, sign your NDA on screen, print their badge, and get a confirmation. Reception staff are free for higher-value work.

  • QR invite scan plus walk-in manual entry on one device
  • Configurable NDA or document acceptance per visitor type
  • Badge prints automatically — expires at configured checkout time
See kiosk setup guide
NexusOps visitor audit log showing timestamped records
Audit & Compliance

An audit-ready visitor log, always up to date

Every check-in creates a tamper-proof record: visitor name, photo, host, purpose of visit, badge ID, and checkout timestamp. When a regulator asks for last month's visitor list, you export it in seconds — no manual reconciliation, no missing entries.

  • Searchable full-text log by name, host, date, or badge ID
  • One-click CSV or PDF export for compliance reports
  • Automatic GDPR data-retention policies configurable per org
See compliance features
Quick Start

Visitor Management in Minutes

1

Configure your check-in flow

Choose walk-in, kiosk, or pre-registration mode, upload your NDA, and set badge expiry — takes under 10 minutes.

2

Invite your first visitor

A host sends an invite link from their dashboard. The visitor arrives with a QR code and checks in at kiosk or reception.

3

Monitor live occupancy

See every checked-in visitor on your live board, receive overstay alerts, and export your audit log whenever you need it.

Visitor Management

Ready to know who's inside — always?

Deploy NexusOps Visitor Management and replace your paper register today. No credit card required.